Open Access

What is the DRS and who is it for?

What is the DRS?

The Digital Repository Service (DRS) is an institutional repository that was designed by the Northeastern University Library to help members of the Northeastern community organize, store, and share the digital materials that are important to their role or responsibilities at the university. This can include scholarly works created by faculty and students; supporting materials used in research; photographs and documents that represent the history of the community; or materials that support the day-to-day operations of the university.

While the DRS itself is a technical system that stores digital files and associated information to help users find what they need, we also consider the DRS to be a service for the university community: library staff are here to help you organize, store, share, and manage the digital materials that have long-lasting value for the university community and beyond.

Result listing in the DRS for a report titled "Exploring the Effectiveness of Bite-Sized Learning for Statistics via TikTok" and includes metadata and an image of the report
Published research from the Northeastern community available in the DRS.

Northeastern is not alone in this endeavor. Repository services are now standard practice for most academic institutions, including Harvard University Library (who also use the name “Digital Repository Service”), Stanford University Library (a leader in technical development for repository systems), Tufts Libraries, and other institutions around the world.

Who uses the DRS?

The DRS has been used by faculty, staff, students, and researchers from all corners of the university community for 10 years. There are too many use cases to mention in one brief blog post, but here are some trends we’ve seen in what users choose to deposit the last few years.

  • Open access copies of research publications, as well as working papers and technical reports
  • Publications and data that supports published research
  • Event recordings, photographs, newspapers, and almost any kind of material you can think of to support the day-to-day operations and activity at the university
  • Student research projects and classwork, like oral histories and research projects. Students are also required to contribute their final version of their thesis or dissertation.
  • Digitized and born-digital records from the Archives and Special Collections, including photographs, documents, and audio and video recordings

These files, and all the other audio, video, document, and photograph files in the DRS, have been viewed or downloaded 11.2 million times since the DRS first launched in 2015. Nearly half of the files in the DRS are made available to the public and are therefore available for the wider world to discover. Materials in the DRS have been cited in reporting by CNN, Pitchfork, WBUR, and Atlas Obscura, among others, and are regularly shared on social media or in Reddit threads. As a result, Northeastern continues to contribute the work produced here to the larger scholarly and cultural record, and to the larger world.

Who supports the DRS?

The day-to-day work managing, maintaining, and supporting users of the service comes from staff in Digital Production Services:

  • Kim Kennedy supervises the digitization of physical materials and processing of born-digital and digitized materials.
  • Drew Facklam and Emily Allen create and maintain the descriptive metadata that helps you find what you need.
  • And all of us in the department, including part-time staff, are responsible for general management of the system, including batch ingesting materials, holding consultations and training sessions, answering questions, and leading conversations about how to improve the system and the service.
Two people stand in front of a presentation with a screenshot of the DRS behind them
Sarah Sweeney and David Cliff, DRS staff, posing in 2015 with the homepage of the recently launched DRS. 

The DRS is also supported by a number of library staff members across the library:

  • David Cliff, Senior Digital Library Developer in Digital Infrastructures, is the DRS’ lead developer and system administrator.
  • Ernesto Valencia and Rob Chavez from the Library Technology Services and Infrastructure departments also provide development support and system administration.
  • Many librarians in the Research and Instruction department do outreach about the service and support faculty as they figure out how to use it in their work.
  • Jen Ferguson from Research Data Services also connects faculty and researchers to the DRS, while also providing data management support for those wishing to use the DRS to store their data.
  • Members of the library administration, including Dan Cohen, Evan Simpson, Tracey Harik, and the recently retired Patrick Yott have contributed their unwavering support and advocacy for developing and maintaining system an service.

We are all here to help you figure out how the DRS may be used to make your work and academic life easier. To dive deeper into what the DRS is and how to use it, visit the DRS subject guide or contact me or my team.

The library is celebrating 10 years of the DRS! Check out A Decade of the Digital Repository Service to read more about the history of the DRS.

Boost Your Research This Summer

A student studies in a nook in Snell Library
BOSTON, MA. – Master student Zarina Dawlat, studies for an accounting exam in Snell Library on Aug. 19, 2024. Photo by Matthew Modoono/Northeastern University

Are you excited for classes to begin this fall? Can’t wait to get started? We’ve got you covered! Beat the heat this summer inside at your computer. Set yourself up for fall academic success with information on:

If you’re an incoming student, you’ll need to wait for a Northeastern login to access library databases and the Digital Repository Service.

Additionally, you can view recorded talks on:

  • Introductory Computational Text
  • Python for Absolute Beginners
  • Getting Started with Archives and Special Collections.

Northeastern University Library strikes new agreements to support open access publishing

In partnership with the Office of the Provost, Northeastern University Library is taking steps to support open access publishing upon completion of agreements with two top publishers: Springer Nature and Wiley. The new agreements cover article processing charges (APCs) across each publisher’s portfolio of open access journals, eliminating the cost to Northeastern researchers who choose to publish open access or are mandated by funders to publish or otherwise disseminate research via open publications/platforms without barriers to access. These agreements build on Northeastern University Library’s existing subscriptions providing access to Springer Nature and Wiley content spanning ebooks, journals, and more.

Springer Nature
Northeastern University Library is among a leading group of research libraries to explore options and strike new, cost-effective transformative agreements. Along with MIT and Carnegie Mellon, the agreement covers APCs in all hybrid Springer Nature publications/imprints, including Springer, Adis, and Palgrave. Springer’s Guide for Authors offers detailed information.

Wiley
Authors affiliated with Northeastern may publish open access at no charge in Wiley or Hindawi fully open access journals or in a hybrid journal. Wiley offers detailed information for authors on the publication process.

The new agreements in place run through 2025 and follow recent progress with other publishers including Cambridge University Press. A complete list of open access agreements and related publishing options are found on the library’s Open Access Publishing page.

Register for upcoming webinars to learn more about the agreements and related publication workflows for authors/potential authors. Two webinars with Springer Nature and two webinars with Wiley are scheduled for late March at times to enable colleagues from across global network time zones to participate

For more information, contact Evan Simpson, Associate Dean for Experiential Learning and Academic Engagement at Northeastern University Library.

Library Staff Work with CRRJ to Investigate and Make Accessible 1,000 Records of Racial Homicides in Jim Crow South in New Burnham-Nobles Archive

Last week’s release of the Burnham-Nobles Digital Archive by the Civil Rights and Restorative Justice Project (CRRJ) was a culmination of years of work by both the Northeastern University School of Law and by the Northeastern University Archives and Special Collections.

Black and white image of a Black man wearing a hat and sitting on an old car. Text on the photo reads "Caleb "Picky Pie" Hill 28 Son, Brother, Father, Husband, Irvington Georgia"
Library staff have worked to digitize photos and records of racially motivated homicides in the Jim Crow South, like that of Caleb Hill, Jr., who was murdered by two white men in Georgia in 1949, with the help of local police. The killers were not indicted.

The archive, a comprehensive collection of 1,000 racial homicides that took place in the Jim Crow South between 1930 and 1954, will serve as a tool to shed light on the scope of racial murders during this time frame, their mishandling by local police and authorities, and their effect on the law and politics. It can be found at crrjarchive.org.

The project is the result of 15 years of work, with hundreds of students gathering 20,000 pieces of evidence — items like death certificates, press clippings, law enforcement files, reports from civil rights groups, photographs, and personal stories.

Led by Project Archivist Gina Nortonsmith, staff from the Library’s Archives and Special Collections, Digital Production Services, and Digital Scholarship Group then worked tirelessly to take that raw data and make it searchable, digitizing and cataloging it so that researchers can quickly gather information as they study specific cases or the general trend of anti-Black violence in the Jim Crow south.

“This is one of the most important projects that the Northeastern University Library has been involved with, and I’m proud of the many staff members who have helped to build this essential archive that documents a tragic, unsettling period in America’s history,” said Dan Cohen, Dean of the Library.

The Burnham-Nobles Digital Archive is part of the larger Civil Rights and Restorative Justice Project, whose aim is to educate the public about historical anti-Black racial violence and failures of the criminal justice system, as well as to investigate those cases in which proper justice has not been served. It was founded by Northeastern University Law Professor Margaret Burnham, who serves as its director and recently published the book By Hands Now Known: Jim Crow’s Legal Executioners.

Katz Tapes Provide Valuable Resource on History of Music Industry

This blog post was written by Sean Plaistowe and edited by Molly Brown and Giordana Mecagni for clarity.

Larry Katz is a music journalist who spent a long career working at Boston-area newspapers and magazines. While collecting information for upcoming articles, it became his practice to record the interviews with musicians and artists and put them aside in case they proved useful in the future. Over time, he amassed a collection of over 1,000 of these interviews, with artists as diverse as Eartha Kitt, Carly Simon, D.J. Fontana (the drummer for Elvis), Aerosmith, David Bowie, Ornette Coleman, Aretha Franklin, Bob Marley, James Brown, Miles Davis, and Elmore Leonard, as well as actors including Ted Danson, Mel Brooks, and Loretta Devine.

In 2020, Larry donated his collection to the Northeastern University Archives and Special Collections (NUASC).

A collage of various musicians and artists. At the center is a cassette tape that is labeled "The Katz Tapes"

These interviews create a fascinating resource that provides insight into the music and arts industry across a wide variety of genres and eras. In them, you can catch some novel and intimate moments of music history. On one tape, you’ll hear Weird Al Yankovic discussing the difficulties of obtaining permission to parody Eminem’s music. Other tapes with artists like Nina Simone or Aimee Mann discuss musical influences or even the challenges and biases of navigating the recording industry. These interviews contain countless quiet moments as well, such as Prince discussing his preference for his home in Minneapolis over either coast, as well as his favorite movies of the year. The quiet clicking of teacups connecting with saucers while Eartha Kitt discusses her career provides a welcome feeling of connection and belonging that can feel rare and precious in researching these figures or music journalism more generally.

Black and white image of a man with curly dark hair and a collared shirt.
Larry Katz. Photo courtesy of The Katz Tapes website.

After graduating from the Manhattan School of Music in 1975, Larry Katz worked as a bass player before starting his journalism career at Boston’s Real Paper in 1980. In 1981, Larry worked as a freelance music writer at the Boston Globe and Boston Phoenix before being hired at the Boston Herald as a features writer, where he covered a wide variety of arts and lifestyle beats before settling into a role as a music critic and columnist. In 2006, he became the Herald’s Arts Editor and in 2008, he took over the features department, a role he had until 2011.

In 2013, Larry revisited his tape collection. Re-listening to the interviews sparked memories of the circumstances and contexts that these recordings were made in, information he felt compelled to share. He started a blog, The Katz Tapes, where he began to write reflections on artists and their interviews, often taking into account events that had transpired since the original conversations. Along with these reflections, Larry provided a transcription of the recorded interviews which he often interspersed with links to notable performances or songs related to the artists. Larry also donated the contents of this blog to the NUASC.

Making this collection usable and accessible to the public has involved many hands and collaborations, both internal and external. First, the tapes were digitized by George Blood LP, with funding generously provided by the Library of the Commonwealth program run by the Boston Public Library. Once the digitized tapes were safely back in the hands of the NUASC collections staff, the files were then handed to the Digital Production Services department to do the painstaking work of processing and cataloging the collection. They split audio files that contained multiple interviews, combined interviews that were on multiple tapes edited out white space, and created catalog records.

Making the blog content available was another challenge. Despite already being digital, moving content from Larry’s independent site to Northeastern hosting proved difficult. Initially, I was hopeful that we could use a handy WordPress feature that would allow for the whole cloth export of his blog. No such luck. Instead, I found some scripts which allowed me to scrape the many unique images which Larry had included with each post. The blog also linked to a lot of songs and performances hosted on YouTube, but unfortunately, due to the vagaries of time and copyright law, many of these videos were removed. When possible, I attempted to restore links to sanctioned videos. As an added feature, I created a playlist that includes many of the songs referenced in these posts.

Now that the collection has been cataloged and the blog has been ingested, we welcome anyone to search for their favorite artist, listen to their interview, read some of the reminiscences and insights form Larry about the artist and the interview, and listen to a Spotify playlist of some of the artists Larry interviews at thekatztapes.library.northeastern.edu.

In addition to the Larry Katz collection, researchers and enthusiasts of the arts in Boston may be interested in the Real Paper records and the Boston Phoenix records, both available at the NUASC.