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What is the DRS and who is it for?

What is the DRS?

The Digital Repository Service (DRS) is an institutional repository that was designed by the Northeastern University Library to help members of the Northeastern community organize, store, and share the digital materials that are important to their role or responsibilities at the university. This can include scholarly works created by faculty and students; supporting materials used in research; photographs and documents that represent the history of the community; or materials that support the day-to-day operations of the university.

While the DRS itself is a technical system that stores digital files and associated information to help users find what they need, we also consider the DRS to be a service for the university community: library staff are here to help you organize, store, share, and manage the digital materials that have long-lasting value for the university community and beyond.

Result listing in the DRS for a report titled "Exploring the Effectiveness of Bite-Sized Learning for Statistics via TikTok" and includes metadata and an image of the report
Published research from the Northeastern community available in the DRS.

Northeastern is not alone in this endeavor. Repository services are now standard practice for most academic institutions, including Harvard University Library (who also use the name “Digital Repository Service”), Stanford University Library (a leader in technical development for repository systems), Tufts Libraries, and other institutions around the world.

Who uses the DRS?

The DRS has been used by faculty, staff, students, and researchers from all corners of the university community for 10 years. There are too many use cases to mention in one brief blog post, but here are some trends we’ve seen in what users choose to deposit the last few years.

Data visualization from a research publication, containing multiple styles of data depiction
Fang, D., et.al. Bottom-up estimates of floor area and embodied carbon patterns in the US building stock. Presentation.
  • Open access copies of research publications, as well as working papers and technical reports
  • Publications and data that supports published research
  • Event recordings, photographs, newspapers, and almost any kind of material you can think of to support the day-to-day operations and activity at the university
  • Student research projects and classwork, like oral histories and research projects. Students are also required to contribute their final version of their thesis or dissertation.
  • Digitized and born-digital records from the Archives and Special Collections, including photographs, documents, and audio and video recordings

These files, and all the other audio, video, document, and photograph files in the DRS, have been viewed or downloaded 11.2 million times since the DRS first launched in 2015. Nearly half of the files in the DRS are made available to the public and are therefore available for the wider world to discover. Materials in the DRS have been cited in reporting by CNN, Pitchfork, WBUR, and Atlas Obscura, among others, and are regularly shared on social media or in Reddit threads. As a result, Northeastern continues to contribute the work produced here to the larger scholarly and cultural record, and to the larger world.

Who supports the DRS?

The day-to-day work managing, maintaining, and supporting users of the service comes from staff in Digital Production Services:

  • Kim Kennedy supervises the digitization of physical materials and processing of born-digital and digitized materials.
  • Drew Facklam and Emily Allen create and maintain the descriptive metadata that helps you find what you need.
  • And all of us in the department, including part-time staff, are responsible for general management of the system, including batch ingesting materials, holding consultations and training sessions, answering questions, and leading conversations about how to improve the system and the service.
Two people stand in front of a presentation with a screenshot of the DRS behind them
Sarah Sweeney and David Cliff, DRS staff, posing in 2015 with the homepage of the recently launched DRS. 

The DRS is also supported by a number of library staff members across the library:

  • David Cliff, Senior Digital Library Developer in Digital Infrastructures, is the DRS’ lead developer and system administrator.
  • Ernesto Valencia and Rob Chavez from the Library Technology Services and Infrastructure departments also provide development support and system administration.
  • Many librarians in the Research and Instruction department do outreach about the service and support faculty as they figure out how to use it in their work.
  • Jen Ferguson from Research Data Services also connects faculty and researchers to the DRS, while also providing data management support for those wishing to use the DRS to store their data.
  • Members of the library administration, including Dan Cohen, Evan Simpson, Tracey Harik, and the recently retired Patrick Yott have contributed their unwavering support and advocacy for developing and maintaining system an service.

We are all here to help you figure out how the DRS may be used to make your work and academic life easier. To dive deeper into what the DRS is and how to use it, visit the DRS subject guide or contact me or my team.

The library is celebrating 10 years of the DRS! Check out A Decade of the Digital Repository Service to read more about the history of the DRS.

Reading Challenge Update: June Winner and July Preview

The June Reading Challenge winner is Sam Nussbaum at Northeastern’s Seattle campus! Congratulations to Sam, who won a gift card to the Elliott Bay Book Company, a historic independent bookstore based in Seattle’s Capitol Hill district.

And a huge congratulations to everyone who read a Reading Challenge book in June! To be eligible for the prize drawing, make sure to read a book that fits the month’s theme and then tell us about it. In June, we asked you to read a story of resistance. Here are some of the books you read this month! (Comments may have been edited for length or clarity.)

What You Read in June

Cover of The Lilac People

The Lilac People: A Novel, Milo Todd
Listen to the audiobook

“A good read. Heart wrenching for sure. I would have liked an author’s note at the end about which (if any) aspects of the story are real, as with other historical fiction. A story of resistance, for sure, and a reminder to stand up early and often.” — Jodi

Cover of Parable of the Sower

Parable of the Sower, Octavia E. Butler
Find it at Snell Library | Find it at F.W. Olin Library | Read the e-book | Listen to the audiobook

“I’m kicking myself for not reading this sooner! American society is rapidly collapsing and the narrator is trying to find a better way to live than just surviving. She fights against the collapse by attempting to build a religion and a new kind of community. It’s engaging and harrowing, and somehow incredibly relevant, even now, 30 years after it was originally published.” — Sarah

Cover of Mistborn

Mistborn, Brandon Sanderson
Read the e-book

“Incredible world building, interesting characters, fascinating magic system. It’s easy to see why Sanderson is so acclaimed.” — Arjun


Cover of The Dream Hotel

The Dream Hotel, Laila Lalami
Listen to the audiobook

“Set in a near-future world where dreams are monitored by the government, The Dream House follows Sara Hussein, whose private thoughts suddenly make her a national threat. The writing is clear, gripping, and emotionally resonant, weaving together themes of surveillance, identity, and freedom in a way that feels all to real. It’s both a page-turner and a wake-up call — chilling, thought-provoking, and beautifully written.” — Sandy

Cover of Most Ardently

Most Ardently: A Pride & Prejudice Remix, Gabe Cole Novoa
Find it at Snell Library

“This is part of the Remixed Classics series, which reframes classic works of literature to center marginalized identities. Here, the main character is a trans boy named Oliver, who struggles to find ways to live as his true self in a world where he is relentlessly misgendered and pressured to become a wife. This version stays true to the original’s happy ending, and it’s so heartwarming to see Oliver and Darcy find each other.” — Amanda

Suggested Reads for July

This July, we challenge you to read a book of essays, poetry, or short stories. Check out our recommended e-book and audiobook titles in Libby, or stop by the Snell Library lobby from 1-3 p.m. on Wednesday, July 16, and Thursday, July 17, to browse print books and pick up Reading Challenge swag!

Cover of You Like it Darker

You Like it Darker: Stories, Stephen King
Find it at Snell Library | Read the e-book

“You like it darker? Fine, so do I,” writes Stephen King in the afterword to this collection of 12 stories. King is a master of the form, and these stories are as rich and riveting as his novels, both weighty in theme and a huge pleasure to read. King writes to feel “the exhilaration of leaving ordinary day-to-day life behind,” and in You Like it Darker, readers will feel that exhilaration too, again and again.

Cover of Waiting for the Long Night Moon

Waiting for the Long Night Moon, Amanda Peters
Listen to the audiobook

In this intimate collection, Amanda Peters melds traditional storytelling with beautiful, spare prose to describe the dignity of the traditional way of life, the humiliations of systemic racism, and the resilient power to endure. At times sad, sometimes disturbing, but always redemptive, the stories in Waiting for the Long Night Moon will remind you that where there is grief, there is also joy; where there is trauma, there is resilience, and most importantly, there is power.

Cover of Knife

Knife: Meditations After an Attempted Murder, Salman Rushdie
Listen to the audiobook

On the morning of August 12, 2022, Salman Rushdie was standing onstage at the Chautauqua Institution when a man in black rushed down the aisle toward him, wielding a knife. His first thought: So it’s you. Here you are. What followed was a horrific act of violence that shook the literary world and beyond. Now, for the first time, Rushdie relives the traumatic events of that day and its aftermath. Knife is Rushdie at the peak of his powers, writing with urgency, gravity, and unflinching honesty. It is also a deeply moving reminder of literature’s capacity to make sense of the unthinkable, an intimate and life-affirming meditation on life, loss, love, art — and finding the strength to stand up again.

Cover of How to Communicate

How to Communicate: Poems, John Lee Clark
Read the e-book

Deafblind poet John Lee Clark pivots from inventive forms inspired by the Braille slate to sensuous prose poems to incisive erasures that find new narratives in 19th-century poetry. Calling out the limitations of the literary canon, Clark includes path-breaking translations from American Sign Language and Protactile, a language built on touch. How to Communicate embraces new linguistic possibilities that emanate from Clark’s unique perspective and his connection to an expanding, inclusive activist community. Counteracting the assumptions of the sighted and hearing world with humor and grace, Clark finds beauty in the revelations of communicating through touch: “All things living and dead cry out to me / when I touch them.”

Cover of Never Whistle at Night

Never Whistle at Night: An Indigenous Dark Fiction Anthology, Shane Hawk and Theodore C. Van Alst Jr., eds
Find it at Snell Library | Find it at F.W. Olin Library | Listen to the audiobook

Many Indigenous people believe that one should never whistle at night. This belief takes many forms, but what all these legends hold in common is the certainty that whistling at night can cause evil spirits to appear — and even follow you home. These wholly original and shiver-inducing tales introduce readers to ghosts, curses, hauntings, monstrous creatures, complex family legacies, desperate deeds, and chilling acts of revenge. These stories are a celebration of Indigenous peoples’ survival and imagination, and a glorious reveling in all the things an ill-advised whistle might summon.

Whatever you read, make sure to tell us about it to enter the July prize drawing. Good luck, and happy reading!


Library Receives CPA Grant to Digitize “Black Art and Joy in Boston (and Beyond)”

Black and white image of Elma Lewis writing at a desk while wearing a cap and gown
Elma Lewis at the New England Conservatory of Music where she was conferred an honorary degree in 1977

The Northeastern University Library is proud to announce that the Archives and Special Collections has been awarded a City of Boston Community Preservation Act (CPA) grant to fund the project Black Art and Joy in Boston (and Beyond): Elma Lewis and the National Center of Afro-American Artists. This grant of almost $460,000 will support the digitization, cataloging, and publication of primary source materials from four archival collections that document the extraordinary work of Elma Lewis (1921-2004) and the cultural institutions she founded.

Dan Cohen, Vice President for Information Collaboration and Dean of the Northeastern University Library, said, “The University Archives and Special Collections department carefully preserves and protects access to some of the deep history and stories of Boston’s Black community. This project will augment and complement their and the Library’s Digital Production team’s effort to digitize significant portions of the Freedom House’s historical collection. We are thrilled to partner with the City of Boston and the Community Preservation team on this project.”

Lewis was a transformative force who trained a full generation of African American dancers, singers, musicians, actors, and visual artists in Boston. She formed the Elma Lewis School of Fine Arts in 1950 and established the National Center of Afro-American Artists in 1968, along with its museum in 1969. Her outsized influence on the Black arts movement in Boston, and how her ideas and techniques spread nationally and internationally, represents a crucial chapter in the city’s cultural history.

Black and white image of ballet dance class
A ballet class at the Elma Lewis School of Fine Arts, 1975
A green program for the Elma Lewis School of Fine Arts Children's Theatre presentation of FACES (A Play with Music)
A program for a children’s play at the Elma Lewis School of Fine Arts in 1981

This project amplifies the voices of those who were in Lewis’s orbit as teachers, collaborators, or students. It also highlights the influence of Afrocentric organizations on Boston, a necessary element to understanding Black civil rights work in the city and the rich network of organizations and individuals focused on community-building and empowerment.

The digitized collections will shed light on the decades of labor and coalition-building that are foundational to Boston’s existing Black arts infrastructure. By publishing them online, we make this history accessible to Bostonians at any time and for any purpose, while also reaching larger local and national audiences through participation in Digital Commonwealth and the Digital Public Library of America.

The curricular potential of this collection represents one of its most valuable forms of impact. The project will build on the successful Boston Public Schools Desegregation Collection, a collaboratively built collection of scanned archival materials documenting the desegregation of Boston’s public schools, in collaboration with the district itself. That project demonstrated how archival materials can be integrated into K-12 curriculum design, bringing primary source materials directly into classrooms across the city.

An archival box from the Elma Lewis collection, with a selection of photos and papers
A box of archival materials from National Center of Afro-American Artists records and some of its contents

These digital collections will enable Bostonians, including relatives and friends of those who appear in the collections, to access this evidence of their community’s rich cultural history. The materials will be freely available online, searchable, and integrated with our existing digital collections to provide a deeper and richer pool of resources illustrating the activities and accomplishments of Boston’s Black residents and leaders.

As we embark on this preservation effort, we honor not only Elma Lewis’s remarkable legacy but also the ongoing vitality of the Black arts movement in Boston that she helped establish. Through the CPA’s support, we ensure that future generations will have access to these invaluable records of creativity, resilience, and community building.

For more information about the project, please contact Giordana Mecagni at g.mecagni@northeastern.edu or 617-373-8318.

To learn more about what collections from Elma Lewis we hold, visit our research guide Finding Elma Lewis in the Northeastern University Archives and Special Collections.

This blog post was co-written by Giordana Mecagni, Head of Archives and Special Collections, and Molly Brown, Reference and Outreach Archivist.

Molly Dupere, BLC Group Win ALA STARS Award

Headshop of Molly Dupere, a smiling woman with curly blond hair and a black blouse standing in front of a shelf of books
Molly Dupere

As Northeastern University’s community continues to expand, the library strives to provide equitable access to our resources, maintaining an e-preferred collections policy. For items outside of our collections, interlibrary loan is integral—and this service includes borrowing e-books whenever possible.

In 2023, representatives from 11 member institutions within the Boston Library Consortium (BLC) formed the eBook Sharing Working Group. I was proud to co-chair the group with Marc Hoffeditz, Resource Sharing Manager of the BLC. Pamela Diaz, Northeastern’s Resource Sharing Lending Coordinator, was also a member. Our charges were:

  • Investigating a vendor-neutral, consortial approach to e-book borrowing and lending.
  • Crafting documentation to detail e-book borrowing and lending procedures, including license negotiations, holding considerations, system alterations, and adaptable workflows.
  • Exploring potential avenues for consortial e-book sharing, advocacy, and group acquisitions.
Cover of E-Book ILL Roadmaps

After a year of work, research, and collaboration with the greater BLC community, we published the E-Book ILL Roadmaps: Charting Pathways for Broader Adoption of E-Book Interlibrary Loan in June 2024. Later that year, Marc and I presented at the BLC Forum, the Northwest ILL Conference, and the Access Services Conference, and we were happy to learn that the Roadmaps won the American Library Association’s 2025 STARS Publication Recognition Award. We are excited about the potential for libraries across the world to implement them in their own ILL departments.

A Decade of the Digital Repository Service

Northeastern University Library’s institutional repository, the Digital Repository Service, is celebrating 10 years of caring for the university’s scholarly, archival, and administrative high-value materials. From day one, the mission of the DRS has been to provide a long-term, sustainable home for the born digital and digitized content being produced by members of the Northeastern community.

More than just a technical system, the DRS is a service provided by the library to help solve a common problem for faculty, staff, students, researchers, and project teams: where can I store the digital output from my work? The DRS allows these projects developed at Northeastern to be maintained and shared with a wider audience. In addition to maintaining the DRS system, services provided by DRS staff include running training sessions, answering questions, consulting, and depositing files for users.

Side-by-side depiction of two versions of the Digital Repository Service homepage
The 2012 DRS prototype and the 2025 version.

Originally developed as a prototype in 2011, the system was created by a library team — three developers, the repository manager, a Northeastern co-op, and a library administrator — with the goal of constructing a completely realized system ready for production. The first version was ready to be used fully by the Northeastern community in June 2015.

The DRS was launched with some rough edges, which were slowly smoothed into the system users are familiar with today. We have received tremendous response from users about the usefulness of the system, as well as thoughtful and constructive feedback about how the system can be improved (e.g. faster page load times, better search functionality, and more control over files, among others).

The DRS homepage displayed on a laptop screen with a hand typing on the computer's keyboard
The DRS, as it appeared in 2015.

We have done our best to grow with the university community as its needs shift by increasing support for datasets, loading large batches of files on behalf of users and project teams, and tripling our original storage capacity, but there is always more to be done to meet the needs of our users.

The shape of the content stored in the DRS has shifted over the years, as well. Initially just for theses and dissertations, university photographs, and archival material, the DRS now fully supports various types of project materials for digital humanities research, datasets for researchers in various disciplines, oral histories, and many others.

Since its launch, DRS content has been viewed, downloaded, or streamed more than 1.1 million times, and we’ve had more than 13,000 members of the Northeastern community sign into the system. The DRS averages approximately 2,000 unique visitors and 4,000 views, downloads, and streams a day.

Screenshot of a DRS display of a research poster titled "Investigating and addressing the needs of research support staff"
The DRS provides a home for and access to research and projects by members of the Northeastern community.

The success of the system can be attributed to the combined efforts of staff in many library departments, including development and system administration from Library Technology Services and Digital Infrastructures; outreach and faculty support from Research and Instruction; data management support from Research Data Services; issue triage and metadata collaboration with Resource and Discovery Services; and continual support and advocacy from library administration. And, of course, Digital Production Services, the department primarily responsible for maintaining the system and supporting the service through digital production, metadata maintenance, and user support.

The DRS is not the first system of its kind supported by the library. It adopted its first repository system in the early 2000s, followed by IRis in 2007. The library’s commitment to maintaining the scholarly output of the university was formed during those early years, a commitment we have refined and strengthened over the more than 20 years of dedicated support for faculty, staff, and students working to help fulfill the university’s mission. It’s been a great pleasure to support the Northeastern community in this way, and we look forward to the next 10 years and beyond.